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Terms & Conditions

Lynx Media Ltd – Terms & Conditions of Engagement

Company: Lynx Media Ltd (Company No. 7570096)
Director: Joe Bone
Trading Name: Lynx Media Ltd

1. Engagement

1.1 These Terms & Conditions (“Terms”) apply to all services provided by Lynx Media Ltd (“the Company”), which operates within the media and broadcast industry, unless otherwise agreed in writing.
1.2 By commissioning services from the Company, the client (“the Client”) accepts these Terms.

2. Services

2.1 The Company will provide creative, media, production, and related services as agreed in writing with the Client.
2.2 Deliverables, scope, and timelines will be confirmed via written agreement (e.g. email, proposal, or contract).

3. Hours of Work

3.1 Unless otherwise agreed, hours are charged on a base-to-base basis (the base being the Company’s home or a hotel).
3.2 All scheduled working hours must comply with the UK Working Time Regulations, including the minimum 11-hour rest period rule.
3.3 Overtime is charged at 1.5x the standard rate for hours worked beyond 12 hours in a day.

4. Fees & Payment

4.1 Fees will be agreed prior to commencement of work and invoiced accordingly.
4.2 Travel days are charged at the agreed 10-hour daily rate, unless otherwise agreed, and are considered for travel and preparation only (not for filming).
4.3 VAT: Lynx Media Ltd is a VAT registered company. VAT will be charged at the current UK rate in addition to the agreed fee.
4.4 Payment Terms: Payment is strictly 30 days from the invoice date, or as otherwise stipulated on the invoice.
4.5 Late Payment: Late payment may incur charges at 8% above the Bank of England base rate in accordance with the Late Payment of Commercial Debts (Interest) Act 1998, plus statutory compensation:

  • £40 for debts up to £999.99

  • £70 for debts £1,000.00 to £9,999.99

  • £100 for debts £10,000.00 and above
    4.6 Failure to pay within 90 days of the invoice date may result in legal action.

5. Booking & Cancellations

5.1 Once a job is confirmed, the Client is liable for the agreed fee subject to the following cancellation terms:

  • Cancellation within 24 hours of the agreed start time: 100% of the fee payable.

  • Cancellation within 48 hours of the agreed start time: 50% of the fee payable.

5.2 Where a job has been “pencilled” but not formally confirmed, the booking will be deemed confirmed if the start date is within 48 hours, unless the Client cancels in writing.
5.3 Postponements are treated as cancellations unless otherwise agreed in writing.

6. Expenses

6.1 Mileage is charged at £0.45 per mile.
6.2 Airport transfers and/or airport parking (unless otherwise agreed) will be covered by the Client.
6.3 Per diems provided by the Client must adequately cover meals and weekly laundry relevant to the destination.

7. Insurance

7.1 Lynx Media Ltd maintains up-to-date public liability insurance.
7.2 Unless otherwise agreed in advance, any equipment provided by Lynx Media Ltd must be covered by the Client’s insurance policy. Such cover must extend to:

  • The full replacement value of the equipment.

  • The full cost of repairing the equipment.

  • Continuing hire charges while the equipment is being repaired or replaced.

7.3 The Client is responsible for ensuring adequate medical, travel, and accident insurance for the project. If insufficient cover is provided, the Company may obtain suitable insurance and recharge the premium to the Client.

8. Client Responsibilities

8.1 The Client shall provide all necessary information, approvals, and access to enable the Company to perform the services.
8.2 Delays or failure by the Client to provide required input may affect delivery timelines and do not relieve the Client of payment obligations.

9. Intellectual Property

9.1 All intellectual property rights in the Company’s pre-existing materials remain vested in the Company.
9.2 Upon full payment, the Client shall have a licence to use the final deliverables for the purpose agreed.
9.3 The Company reserves the right to showcase completed work for promotional purposes, unless otherwise agreed in writing.

10. Liability

10.1 The Company shall not be liable for any indirect, incidental, or consequential loss arising out of or in connection with the services.
10.2 The Company’s total liability is limited to the amount paid by the Client for the specific services giving rise to the claim.

11. Termination

11.1 Either party may terminate an engagement with immediate effect if the other party commits a material breach of these Terms.
11.2 Fees incurred up to the date of termination shall remain payable.

12. Governing Law

12.1 These Terms shall be governed by and construed in accordance with the laws of England & Wales.
12.2 Any disputes shall be subject to the exclusive jurisdiction of the courts of England & Wales.

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